Operations Coordinator

Job Title: Operations Coordinator
Accountable to: Gavin Raders and Salvador Mateo
Hiring Process: Submit a cover letter and resume to leadershipcouncil@plantingjustice.org
Hiring Committee: Gavin Raders and Salvador Mateo

Overview: The Operations Coordinator plays an instrumental role in keeping organizational-wide
processes running smoothly at Planting Justice. The Operations Coordinator tracks and implements
systems to ensure consistency and transparency across Planting Justice. As a key part of Planting
Justice’s business administration, the Operations Coordinator supports planning and systems
management for organization-wide initiatives and activities. The Operations Coordinator ensures that
organizational information and knowledge is easily accessible and available to all.

Roles and Responsibilities

• ● Attend program meetings (Nursery, Farm, Aquaponics, Landscape, Education, Canvass and
  Media teams) on a monthly basis to support program team staff with their needs, goals, and
  problem-solving any issues that arise in their standard operating procedures
  ● Serve on PJ’s Leadership Council as an administrative representative, record notes at all
  Leadership Council meetings, and follow-up internally with communications and action items
  ● Maintain an annual calendar with reminders to staff and track attendance for all staff retreats
  and trainings including review of the Employee Handbook, preventing harassment and
  discrimination, professional development, health coverage benefits, and annual Council
  elections
  ● Collaborate with Co-Directors to read and respond to mail, emails and phone calls, to help
  maintain relationships with funders, supporters and collaborators, and to delegate relevant
  messages to pertinent staff
  ● In conjunction with the Media team and Nursery Office Managers, help identify website
  improvements and assist in maintaining an up-to-date and inspirational website
  ● In conjunction with PJ’s Leadership Council, contribute to internal communications about
  organizational-wide public health policies, including SARS-CoV-2.
  ● Collaborate with PJ’s Leadership Council to maintain documentation of staff Performance
  Improvement Plans
  ● Carry out an annual internal employee review process
  ● Meet with Staff members 1x/year to review/update their job descriptions to ensure they are
  thorough, accurate and current
  ● Support each program team with their onboarding process for any new hires
  ● Maintain updated internal records including staff directory, Employee Handbook, program
  manuals, and other standard operating procedures
  ● Assist Co-Directors with permitting, organizing, and administrative responsibilities related to
  PJ’s physical and programmatic expansions, including Aquaponics, the Good table nursery,
  and City of Sacramento nursery.
  ● Observe and identify areas where improvements could be made across PJ’s programs and
  operations to ensure consistency and transparency across the organization
  ● Deliver quarterly reports to PJ’s Co-Directors that provide insight into the overall health and
  needs of each program team’s operations

Preferred Qualifications:

• ● Strong commitment to land-based healing, indigenous land sovereignty, social, racial, gender,
  and economic justice
  ● Basic understanding of challenges in the food system and food justice efforts aiming to
  dismantle systems of oppression
  ● Demonstrated confidence with record-keeping and business administration
  ● Ability to work cooperatively with a team and delegate tasks
  ● Ability to inspire and build momentum with community members
  ● Positive outlook & solutions-oriented
  ● Reliable & organized
  ● Detail-oriented & committed to safety
  ● Active listening, emotional intelligence, and respectful communication skills
  ● Fluency in Spanish and English
  ● Proficiency with Google suite; Quickbooks; Donor Perfect a plus

Requirements:

• ● Schedule is full-time, no more than 40 hours/week, with built-in flexibility regarding days/hours
  ● Maintain positive working relationships with Co-Directors, Program staff, Administrative
  support, and Board of Directors
  ● Maintain documentation of proof of valid driver’s license and car insurance policy on personal
  vehicles used for work purposes

Compensation and Benefits:

• ● Salaries at Planting Justice are set through our transparent pay chart. Minimum annual salary
  rate begins at $45,000-$50,000 with a 3% increase in annual pay. Other increases in salary
  rate may apply based on prior experience and qualifications outlined in our transparent pay
  chart, and is negotiable with the hiring committee
  ● Benefits include 4 weeks paid time off plus 8 more paid annual holidays; health care package
  includes medical, dental, vision, life insurance and chiropractic coverage beginning 60-90 days
  after the first date of hire; annual professional development stipend and flexible spending
  health account.

Nature of Employment
Planting Justice is an equal opportunity employer and employment is at-will under CA state law.